FileTracker is the software to do just this. Its main objective is to replace the manual record keeping system for files and letters with a more efficient paperless automated system. The other objectives of the system are to provide necessary inputs to the decision makers about work studies, providing an efficient monitoring of pending issues, It also provides an efficient way to search the letters or files and to ascertain their present status.

The highlights of the system are :

1. It is completely menu-driven and user-friendly with GUI. It is also bilingual. You can enter file     details either in Hindi or English or even a combination of both the languages.
   
   
2. While it is an automated system in its operation, it completely simulates manual system     procedurally. Hence it does not require any new coding or classification.
   
   
3. Details of files/letters to be entered only once/at one point saving typing/writing efforts of all     subsequent offices.
   
   
4. Extensive data validation built in , reducing chances of wrong or inaccurate entries.
   
   
5. Monitors the disposal of important letters/files with the added provision for creating new monitorable categories.
   
   
6. Though desirable, it does not require each office in the network to use computer. Even the single office can use the system stand-alone. Hence it is easy to implement incrementally.
   
   
7. Provides transaction summary, average disposal time officer-wise.
   
   
8. Provides useful MIS for work studies un the offices.

The system is being successfully used in large number of offices in the state Secretariat at Ranchi.  The data is kept at a single server thus ensuring ease of maintenance and also central search facilities and inter-departmental movement of files and papers. An elaborate system of privileges is in place consistent with the need and authority to monitor the movement. For example, the Chief Secretary is able to see the movement of any file of any department while the Secretary of a department will be able to see the files and letters of his/her department.